Release of Data to Academic Institutions
- As the national archive of petroleum exploration data, the Agency is obliged to make data available for bona fide research project.
- The interest of the State and the Agency as custodians of the national exploration database need to be protected by a standard academic contract. Each study project needs to be motivated separately and will be subjected to the provisions of an agreed scope of work and the following standard provisions/undertakings by the institution:
- Study project description and objectives.
- Minimum data requirements.
- Benefits to the Agency's business objectives and staff relative to skills transfer and capacity building.
- Acknowledgement that the data is owned by the Agency and represents a commercial asset.
- Acknowledgement that the data is supplied for the motivated research purpose only.
- Responsibility for safety and confidentiality of data supplied by the Agency.
- Original supplied data is required to be returned at own cost to the Agency or the institution is required to supply a statement that the data have been destroyed at the end of the project.
- Data is not permitted to be supplied to any third party without written authorisation from the Agency.
- To ensure that all third parties who need to gain access to Agency data sign a confidentiality agreement and a copy is sent to the Agency.
- The supply of six-monthly progress reports to the Agency.
- The supply of draft publications to the Agency for comments and review prior to publication.
- The supply of final thesis and published papers to the Agency.
- The supply of new, reprocessed or reformatted generated data to the Agency.
- To give Agency staff the option of being co-authors of publications where the use of data and input warrant such inclusion.
- In the application for the release of data for academic research projects, preference should be given to South African institutions. Foreign institutions need to motivate separately how South African institutions will benefit and why it cannot be done through a local institution.
- Academic institutions will be charged as follows:
- RSA institutions will be charged "copy cost" rates
- Foreign institutions will be charged 10% of the commercial value as listed as the data catalogue prices.
- Foreign institutions will be charged 5% of the commercial value/catalogue price if a South African institution/student/academic or student is involved in the study project.
- Data will only be made available on completion of a signed Confidentiality Agreement and an 'Accepted Quotation' for the supply of the data and has been received from an authorised representative of the academic institution.
- The institution will carry the cost for any courier or shipment cost plus a 10% handling fee
Memorandum of Confidentiality Agreement